September 5, 2017
Hughenden Minor Hockey Association Annual General Meeting
Call to Order – Secretary-Treasurer Susan Reynolds called the meeting to order at 7:15pm, as neither President Rick Sather nor Vice-President Brandon Penman was in attendance. Jennifer Johnson recorded the meeting minutes.
Minutes of the Last Meeting – Susan read her minutes from the 2016 AGM, and moved her minutes be accepted as presented. 2nd by Corey Johnson – all in favor – carried.
Treasurer's Report – Susan circulated copies of HMHA's approved financial statements for 2016, and made a few comments. She notes the casino account is virtually drained, and thanked the Wahlstrom, Torpe, Johnson, and Hope families for sending workers to the Association's 2nd casino Aug.25-26 2017. Barry Wahlstrom asked about the audited statement, regarding some leftover dollars from when the new trophy cabinet was built. Susan made a general comment about the state of the Association's finances, in that the books show we broke even last year. Barry pointed out the finances would be 10 thousand dollars in the hole, had it not been for a raffle fundraiser. Discussion ensued over whether hockey fees should go up, and whether casino funds would help balance things out without raising those fees. Susan plans to apply again for the West End Recreation grant, and ask for $10,000. She moved her report be accepted as presented - 2nd by Barry Wahlstrom – all in favor – carried.
Business Arising from the Minutes – Theresa Wahlstrom asked if written agreements between Hughenden and Hardisty Minor Hockey Associations were ever obtained, regarding the sharing of players and combining of teams. Susan said those agreements were never made formally in writing, only verbally, and entered into the minutes of each respective Association's minutes.
Committee Reports – none
New Business – Aaron Gramlich spoke on behalf of the Hughenden Ag Society, and announced the new arena sound system will be installed later this month. He estimates the ice will go in sometime around October 10th. He answered a few questions about last year's problems with the time clock, and says there are replacement parts on hand to fix the clock if we experience the same problems this year, also that a clock part that was getting wet and causing malfunctions, has been dealt with. Work bees to get the arena cleaned up and the ice in, will be announced as dates are decided on. Susan asks if it might be a good idea to send high school phys ed classes over to help with some of these tasks. Aaron also announced that Vince Seeger will stay on as the arena caretaker.
League and Association Business -
Doug Dambrowsky reports that Killam is running the Battle River League this year. He advised that Novice and Initiation Directors need to attend the upcoming meeting to help make the schedule.
Hockey Alberta has announced plans to move Novice to a partial ice surface, similar to the current Initiation program, but not for this year.
Hughenden will re-enter the NEAHL this year, as the NCMHL has folded. Barry comments that the league meeting is usually in late September, with Directors/Managers in attendance to make the schedule.
Respect in Sport must now be completed by hockey parents every four years, and the old Speak Out course is no longer accepted by Hockey Alberta.
Hughenden will host a referee clinic November 4th at the arena and the school. Ryan Duffet has agreed to continue as our referee assignor.
Nominations and Election of Executive -
For President – Aaron Gramlich nominates Kelley Sayer, 2nd by Jeff Redekop. Nominations cease, Kelly accepts the position.
Vice President – Susan Reynolds nominates Tyler Larson, 2nd by Jeff Redekop. Wade Lomheim nominates past president Rick Sather as Vice President. Nominations cease, Tyler accepts the nomination.
Secretary-Treasurer – Susan Reynolds agrees to continue on in the position.
Equipment Manager – Tyler Larson agrees to continue on in the position.
Ice Convenor – Doug Dambrowsky agrees to continue in this position.
Registrar – Jennifer Johnson agrees to continue in the position.
- Initiation – Miranda Holte
- Novice – Ashley Holte
- Atom – Wade Lomheim
- Peewee – Travis Peacock
- Bantam – Doug Dambrowsky
- Midget – Barry Wahlstrom
- Midget Girls – Corey Johnson
Miranda Holte comments that there aren't enough initiation jerseys.
Treasurer's honorarium – Marion Johnson moves we continue paying Susan Reynolds $100 per month for her work as the Association's Secretary-Treasurer. 2nd by Marc Robitaille. All in favor – carried.
Barry Wahlstrom suggests we leave the hockey fees at the current level for this season, as we increased each age group by $50 last year. Discussion ensued regarding holding more 50/50's, with Directors and Managers taking initiative and contacting Susan to arrange the license with Alberta Gaming, on a weekend when there will be a good crowd, ie playoffs.
LCSG – Jennifer commented that as far as she was aware, the booth ran smoothly last season. People who needed to arrange a replacement did so with the help of LCSG members, and no caution cheques were cashed.
Corey Johnson made some remarks about our young referees needing the support of the hometown parents, either as fans, or time clock/penalty box workers. Discussion evolved regarding the consequences of young refs being intimidated and deciding to quit, and the consequences for our association, ie losing local refs and having to pay mileage to out-of-town officials.
Refund Policy – Susan made reference to an addendum to Hughenden Minor Hockey Association's bylaws, and read Regulation 11 in full. This was discussed and adopted at the end of the 2016 season.
Power Skating – Derek Holte volunteered to be the program coordinator. Our previous instructor, Lou, is still willing to teach. Doug Dambrowsky states the power skating program usually runs for 10 Wednesdays, in 2 sessions divided by age.
The Hovde family has asked that the Association retire jersey #10. Discussion ensued over perhaps having the numbers on these jerseys changed so they aren't wasted, as some age groups are quite short of jerseys. Barry Wahlstrom volunteered to take these jerseys to Armstrong's in Wainwright and have them changed. Wade Lomheim moves the #10 jerseys be retired, 2nd by Travis Peacock, all in favor – carried.
Discussion turned to jersey replacement, and when to do so. Susan says casino funds can be used for this purpose. Gary Morrison suggests we get a quote for jersey replacement for every team, and for Susan to ask for that amount when she makes her West End Rec grant application. Chipper comments that in order not to seem too greedy, instead to ask for funds to replace 2 teams' complete jersey sets instead. Gary suggests going through the midget jerseys to evaluate whether they need replacement. Barry Wahlstrom moves the replace all midget jerseys, home and away, if needed. Wade 2nds – all in favor – carried. Wade suggests this subject of which teams' jersey's are in need of replacement, be put on the agenda for every AGM in the future.
Susan asks if the incoming directors and executive would please leave her their contact information for the website, and for her own records.
Derek Holte moves the next AGM be held Tuesday Sept.4, 2018. Theresa Wahlstrom 2nd, carried.
Susan moves adjournment at 8:30pm.