Minutes 2015

April 1, 2015
Hughenden Minor Hockey Association Spring General Meeting

Rick called the meeting to order at 8:15 PM.

This meeting followed the annual appreciation evening.

In attendance: Rick Sather, Quentin Motley, Doug Dambrowsky, Jennifer Johnson, Gary Morrison, Wade Lomheim, Brandon Penman, Barry Wahlstrom,Susan Campbell, Aaron Gramlich (Ag Society Representative)

Rick asked if there were any more changes anyone wished to propose for by-laws. Susan will contact Alberta Registries and find out the process to change the by-laws and have some of the current document changed to regulations. Proposed changes will be brought up at the Fall General Meeting.

Discussion occurred re overdue fees. Wade Lomheim made a motion that all overdue fees have to be paid in full to qualify to register for the next season. Jennifer Johnson seconded. Carried. No one opposed. It was requested that a letter be sent to anyone with overdue fees, signed by Rick and Susan.

Gary Morrison provided information about casino funds in general to elevate understanding for all those in attendance as he had experience with such funds.

Aaron Gramlich, as representative of the Ag Society, spoke about the improvements that were going to be made to the arena over the summer. He also submitted a letter expressing his concerns about communication between the Ag Society and Hughenden Minor Hockey. However, before doing so, he stated that he liked what he was hearing about how the two organizations could work better together. Aaron stated that we could contact Carla Evanchuck at the St. Albert AGLC division to inquire about donating money from our casino account to another organization that also has casino funds. Doug Dambrowsky made a motion to get an AGLC Exemption for casino funds up to 10 K to donate to the Hughenden Ag Society for arena improvements. Seconded by Barry Wahlstrom. Carried.

Susan provided information about an application that was submitted by herself and Ag Society president Tammy Sather re the CFCW Critters. This would be a fundraiser for the Ag Society with Minor Hockey volunteering time. We should know if we were successful by the end of April, or the end of the summer at the latest.

Discussion occurred about ice time slots. Figure skating executive will be contacted by Rick to see if it would be possible for them to change their ice time to Monday.

Quentin mentioned that Roger from Rogers Appliance in Consort would consider sponsoring his condo in Kindersley as a fundraiser for a raffle. Quentin will find out by June 1st.

Jennifer Johnson made a motion to put a thank you ad in the Provost News for the various donators this hockey season. Seconded by Barry Wahlstrom. Carried.

Wade Lomheim brought up that time is needed to clean up the equipment lockers and that equipment has gone missing such as blockers and trappers. Gary Morrison made a motion to meet Sunday April 12th at 6 PM to clean out the equipment lockers. Seconded by Wade Lomheim. Carried.

Discussion occurred pertaining to hockey associations. Concerns were brought up about distance required to travel in the current central west league. This was countered by more evenly matched teams to play. Rick suggested that directors ask their player parents to be informed for a decision to be made in the fall about the league.

Jennifer brought up the thought that midget player Cody Sather’s hockey fees should be refunded as he had been injured so early in the season. Gary Morrison made a motion to fully refund injured player Cody Sather’s hockey fees. Seconded by Barry Wahlstrom. Carried.

Rick stated that he is not going to accept nomination for president in the fall.

Rick is going to year end League meeting in Lacombe on Saturday, April 11th. He asked if someone else was interested in going.

Rick brought up the need for a treasurer, stating that Susan had served the position five years; and the last two years despite not having a child as a player. He wondered about providing an honorarium for Susan remaining on as treasurer and perhaps separating secretary and treasurer position. Susan chose to leave the remainder of the meeting in order that this item could be discussed without a conflict of interest. Susan left at 10:10 PM.

Barry Wahlstrom made a motion to pay the secretary/treasurer $100/month for book-keeping duties as an honorarium commencing September 1, 2014. Motion indicates annual executive review. Seconded by Jennifer Johnson. Carried.

Meeting was adjourned by Rick at 10:30 PM

Susan Campbell
Secretary-Treasurer